Introduction
Sustainability in business matters is a large topic of discussion, especially with increased corporate focus on accountability and maintaining practices that are good for the environment and human futures. Sustainability in the business world has come to unite three different aspects: the economic (profitability), the social (impacts on the community), and the environmental (balance with the environment). Each of these sectors plays their own role both in the actions taken by companies, and the impact of companies on their surroundings.
As corporations across the world move to align their organizations with standards such as the Sustainability Goals, created by the United Nations as a “shared blueprint for peace and prosperity for people and the planet, now and into the future” and the Global Reporting Initiative, which “helps businesses, governments, and other organizations understand and communicate their impacts on issues such as climate change, human rights, and corruption.” Together, standards such as these are pushing companies to do their best, for their communities both locally and globally. One key emerging area of such action is in the management of their spaces, now that hybrid working has developed as a primarily workplace arrangement for organizations across the world. By prioritizing sustainability in their spaces, companies can ensure a strong future for all.
What is Space Management and Why is it Important?
Space management is the management of an organization’s spaces, primarily in terms of office and warehouses. This involves keeping track of the amount of space used, managing the occupancy trends, habits, and information, and creating plans based on spatial needs. Managing company space well is integral to ensuring an environment in which employees are productive, engaged, and satisfied.
Within hybrid working arrangements, the spaces used by companies have shifted in shape. As such, the tasks that fit under space management have shifted themselves to encompass a broader environment. For example, space management now includes office spaces that are smaller and designed to cater to the needs of employees that work hybridly – coming into the office on specific days for specific purposes. Additionally, there is the managing of the remote workplace, ensuring all employees have the resources they require and access to all softwares, sites, and amenities.
A sustainably managed building reaps benefits for all as ensured high employee comfort has been shown to lead to increased productivity and benefits for businesses. A 2018 report by Stok on the financial case for high-performance buildings shows that a sustainable building can lead to a 3% increase productivity, a 30% reduction in employee absenteeism, and a 5% increase in talent attraction. Additionally, the research estimated a profit of $3,395 per employee. All in all, sustainable space management poses key gains for all benefactors.
3 Ways to Make Space Management Sustainable
As the look of modern offices has changed, so too has the look of space management. Despite these shifts, the need for sustainable practices remains great, especially in the organization and management of the spaces used by companies across the goal. Here, we have outlined 3 ways that space management can be practiced sustainably:
1.Flexible Workstations
Implement flexible and adaptable workstations that can be easily reconfigured to accommodate changing needs. Use modular furniture and movable walls to create versatile spaces that can be adjusted based on the number of employees present on any given day.
2.Energy Efficiency
Optimize energy consumption by using energy-efficient lighting, heating, and cooling systems. Install motion sensors and programmable thermostats to regulate energy usage based on occupancy levels. Encourage employees to turn off lights and electronic devices when not in use.
3. Green Commuting
Encourage employees to use sustainable transportation options, such as public transportation, carpooling, cycling, or walking, when commuting to work. Provide incentives, like preferred parking for carpoolers or bike racks for cyclists, to promote these eco-friendly practices.
Conclusion
Creating and maintaining sustainable spaces is integral to promoting a positive experience for all members of your company’s communities. From employees to clients to managers to office neighbors, everyone benefits from the development of a productive, engaging, and successful hybrid workplace.
With Jumpree for Microsoft Teams, developed by Smarten Spaces, sustainable space management is easier than ever before. Space analytics, available in all locations where the software is integrated, provide insights into employee usage trends, helping you understand which spaces are being underutilized and can be repurposed. Additionally, when implemented, the software ensures energy efficiency and uses sensors to maximize all amenities in the office. Additionally, with features such as colleague calendars and booking softwares, employees can ensure they make the most of their time in the office!
FAQ
1. Why is Sustainability Important in the Modern Workplace?
Sustainability is paramount in the modern workplace due to its profound impact on environmental preservation, social responsibility, and economic resilience. It showcases a commitment to corporate social responsibility. Sustainability can lead to cost savings through efficient resource management and innovative solutions. By fostering a sustainable work environment, businesses not only secure long-term viability but also play a crucial role in shaping a greener, more sustainable future for all.
2. What is the Role of Space Management in Hybrid Workplace Arrangements?
The role of space management in hybrid workplace arrangements is crucial for creating a seamless and productive work environment that accommodates both in-person and remote employees. Effective space management involves implementing flexible and adaptable workstations, meeting rooms, and communal areas to facilitate collaboration and teamwork among hybrid teams. A well-planned space management strategy enhances employee engagement, collaboration, and overall well-being, contributing to a successful and sustainable hybrid work model.
3. How Can Businesses Make Their Space Management Practices Sustainable?
Businesses can make their space management practices sustainable by adopting several key strategies. This includes developing flexible workstations that can be used by all employees for their unique workplace needs. Additionally, implementing software that promotes energy maximization and efficiency supports sustainability efforts. By integrating these sustainable practices into their space management approach, businesses can create eco-friendly workplaces that align with environmental responsibility.